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How To Choose The Best Wedding Planner For Your Wedding

The excitement of getting married is quickly and all-too-often dampened when the planning begins.

The journey starts with an overwhelming amount of questions that you have to research and investigate to find out.

How will you even be able to focus on and enjoy your engagement and wedding if you have an endless list of tasks to remember?

If your ever-growing wedding checklist is making you want to pull your hair out, then it's probably time to find a wedding planner.

Finding one isn't that tough.

There are thousands to choose from online that would be more than happy to help you, but discovering a planner that you click with and that has your best interests at heart, though, isn't as easy.

In this article, we will discuss the steps you must take to find the best wedding planner.

(The Ultimate Checklist: How To Plan Your Wedding (Part 1/3)

It's Your Day

Before you can really start researching for potential planners, you've got to determine what you want from your wedding.

While it's okay to not have every question answered, you should try to narrow down your budget, colors, and possibly theme.

These are difficult questions, but they are crucial to have answered before you can narrow down the type of planner you would like.

Every planner is going to have a different style and approach to planning your day, so it is important to determine what the must-haves are as well.

Do you want to have a bar? Do you need help with your menu? Do you want your ceremony to be in a church? Do you want to ride in on a Pegasus?

Your wants are their responsibility, so brainstorm beforehand about how you want your day to be.

This will help by presenting them with concrete details that they can plan around.

Doing The Research

With so many options for planners, it is difficult to nail down the precise one.

A planner that focuses on large and extravagant weddings may not be the right fit for your small, intimate ceremony.

You want your planner to be someone who is easy to work and will get along with as well.

To decide this before you meet with any potential planners, read reviews and call references.

Check their social media pages and see what people are saying about them too.

You might also want to examine how recent their work is.

You might consider eliminating planners who do not update social media or have been out of the game for a while.

Planners who have been consistently working will give insights and ideas that others will not be able to provide.

Now before you start asking questions you need to determine what questions will yield the most value.

Asking All the Right Questions

Wedding planning, like many services, requires customization for each wedding. This is not a "one size fits all" industry.

Asking the right questions will help you quickly decide what the potential planners are and who to cut out.

The first questions that you need to ask should be for the references and past clients.

These questions will help you know if that planner is right for you before you even talk to them.

Questions to ask the references:

  1. Did they stick to your budget?
  2. Did they listen to your requests?
  3. What did guests say about your wedding day?
  4. Did the planner offer recommendations on other works like catering, flowers, and music?
  5. Did anything go wrong and how did the planner respond to it?

Once you have used the answers from the references to narrow down your list of potential planners, it is time to meet with them.

Just like the references and past clients, it is important to make your questions will deliver the best answers. 

Some questions you want to ask the planners:

  1. Do you have our wedding date open?
  2. If so, do you anticipate any issues with the date such as weather, travel for our guests, difficulty in booking a venue, etc.?
  3. What made you want to be a wedding planner?
  4. Reiterate the most challenging wedding you planned and how you handled the problems that came up.
  5. How would you rate your problem-solving skills? Tell me about a time in which your problem-solving skills helped you overcome a problem.
  6. How would you rate your communication skills?
  7. Are you a certified wedding planner? If so, where did you get certified? What is your educational background?
  8. Are you a part of any wedding association(s)? If so, does your association require you to satisfy yearly education requirements?
  9. How long have you been in business? Do you have a business license?
  10. How many full-scale weddings have you planned? When was your last one?
  11. How many wedding clients do you acquire on in a year? How many do you expect to have during the month of our wedding?

If you notice, these questions not only ask about the wedding day but simply about who the planner is as a person and their credibility.

They force the potential planner to provide proof of the claims they make about their character.

These tougher questions look beyond just the services provided and give insight into how it will be working with this planner.

They will also take you from finding a great wedding planner to finding the best planner for you specifically. 

Closing the Deal 

At this point, you should have a pretty strong feeling about who is going to plan your wedding. You have determined your desires and must-haves, researched planners, asked questions to both references and the actual planners, and narrowed it down to the final choices.

Look back at notes, photos, and keep talking to the potential planners to finalize the decision.

Don't rush and remember that it is ok to change your mind just make sure that you do it well in advance of the wedding date.

Find the right planner and enjoy a stress-free wedding day!

Are you planning your wedding and looking for a caterer who can help make your dream wedding come to life? 

Let Us Help Make Your Wedding Special! Set Up A Caterering Consultation Now!   


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